Town of Otisfield
Board of Selectmen Meeting Minutes
December 2, 2015
1. CALL TO ORDER: The regular meeting was called to order at 7:00 PM. Chairman; Hal Ferguson, Lenny Adler & Rick Micklon present.
2. FLAG SALUTE: Audience and Board members saluted the flag.
3. ACTION ON MINUTES:
A. Meeting minutes from November 18, 2015. *Motion to accept minutes as amended. LA/HF – Unanimous.
4. SPECIAL EVENTS:
A. None.
5. BOARD & COMMITTEE REPORTS:
A. Planning Board: Application letter for new business on Gore Road owned by Tammy Ray. Site Plan Review requires applicant having BOS sign off on the road capability of adding additional vehicles due to the business. All agree this is a secondary road and it should be able to handle it. *Motion that we sign the application for Tammy Ray. RM/LA – Unanimous. Discussion: Applicant states no more than 75 cars on the property at one time.
6. DEPARTMENT HEADS:
A. Fire Chief: Kyle Jordan stopped in to update BOS on recent activity. New Fire Dept. software will be able to give more accurate statistics on recent activity. Building maintenance updates discussed. Two more residents have joined the Dept. CPR class will be offered to the community. Mandatory staff training to be held January 4. 2016.
7. QUESTIONS/COMMENTS FROM THE PUBLIC:
A. None.
8. ADMINISTRATIVE ASSISTANT ITEMS:
A. Santa comes to Otisfield, Saturday Dec.12th. Jessie Cunningham will be taking photographs. This is all coordinated with the school. This year it will be held at the Town Office while discussion of having it next year at the Community Hall is in the works.
B. Sunscreen signs came in: Grant money received and the Town ordered (3) for the beach and (2) for Heniger Park. E-Z up was donated to the Town by Chuck Martin.
C. Community Hall: Currently there is a $250 fee for having a function at the Community Hall and a $250 refundable deposit. All agree this is a great price to rent a hall. AP would like to advertise this more so that it can help generate some income and offset some fuel/electricity costs. All agree and this will be put in the town report, on the bulletin board and on the website.
9. ADJUSTMENTS TO AGENDA
A. None.
10. UNFINISHED BUSINESS
A. None.
11. SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON
A. Town Warrant: *Motion to sign Warrant # 10 to pay the town bills. HF/LA - Unanimous.
B. Special Town meeting – February.
1) ATV Use: Discussion: All agree to authorize and allow ATV use on public roads with a 1 year condition. This would be a policy, not an ordinance, therefore BOS would set the policy and if it’s abused, they won’t grant it again. ATV season is May 15th – October 15th. Hours of operation and the roads we are granting access to will be specific. *Tabled until the next selectmen meeting.
2) Foreclosure Policy: If we have a special Town Meeting, this and the oil tanks at Community Hall can be added to the Agenda. Discussion: Use of tax acquired property funds and the sale of the Heniger Park lot does not need to go before a town meeting. A phone call to Bernstein & Shur would make all feel comfortable on whether or not to move forward with use of these funds. HF will call and report back at an upcoming meeting. *Motion that we install a 2nd oil tank at the Otisfield Community Hall along w/ a fire suppression exhaust system, contingent upon Bernstein and Shurs’ approval. RM/LA – Unanimous.
C. Cobb Hill Road update: HF: Cobb Hill is finished. Off Road Construction finished yesterday. HF asked Ben Pratt what it would take to add a guard rail and he contacted RM with a price for a 75’ metal or wood guard rail of $2,900.00 Ross recommends metal. All agree metal is the way to go. *Motion that we take $2,900.00 out of contingency to complete this project. HF/RM – Unanimous.
D. Estimate on Lights: Flanders $6,500.00 & Seth Field $5,731.00. *Motion that we take Field’s bid because he is lower and a resident of Otisfield. LA/HF – (2) for (1) opposed RM
E. 2nd Drug Awareness meeting: RM: Sheriff Gallant and David McVety: Sheriff has offered to come and give their take on the calls received from Otisfield. December 3rd @ 7:00 PM. TT put on Town Website.
12. QUESTIONS OR COMMENTS FROM THE BOARD
A. Calendar: RM calendar needs to be updated and tightened up: The county payment should be added to it. TT will discuss with Annie.
13. EXECUTIVE SESSION:
A. Motion to enter into executive session pursuant to MSRS. *Motion to close executive session by___ 2nd___, All Y-N. Discussion: *There was no executive session held at this mtg.
14. ADJOURNMENT. *Motion to adjourn at 8:15 PM. HF/LA -Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by:
Hal Ferguson, Chairman
Rick Micklon
Lenny Adler
Approved on December 16, 2015
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